Privacy Policy
Last Updated: June 2025
At AI WorkPhoto, protecting your privacy and securing your data is our highest priority. We collect and process all information, both personal and non-personal, using industry-leading security standards and practices.
1. Information Collection Notice
When we need information that could identify you personally, we will clearly request your permission and explain why it's needed. This includes situations like processing payments, creating your account, or generating your AI headshots.
You will always be informed when personal information is required, and we will only collect what is necessary to provide our services effectively.
2. Your Consent and Control
You maintain complete control over whether to share your information with us. We distinguish between essential and optional data:
Optional Information
For non-essential data (such as marketing cookies or company details), you can decline without affecting your access to AI WorkPhoto's core features.
Essential Information
Some information is required for our service to function (like payment details and email addresses). Without this essential data, we cannot provide certain features of our platform.
By using our service and providing personal information, you consent to our processing of that data as outlined in this policy.
3. Data Collection and Usage
3.1. Information We Collect
We collect several types of personally identifiable information, including:
- Your name and email address for account creation
- Payment information for processing transactions
- Photos you upload for AI headshot generation
- Usage data to improve our service (collected anonymously)
3.2. How We Use Your Information
Your personal information is used exclusively for the following purposes:
- Providing access to all AI WorkPhoto features and services
- Processing payments and managing your account
- Communicating important updates about your orders and our service
- Providing customer support when you contact us
- Improving our AI technology and user experience through anonymous analytics
3.3. Information Sharing
We share your information only in these specific circumstances:
- Service Providers: Essential partners (like payment processors) receive only the minimum information needed
- Anonymous Analytics: Usage data is anonymized before sharing with analytics partners
- Legal Requirements: We may disclose information when required by law or court order
We never sell your personal information to third parties or share it for marketing purposes without your explicit consent.
4. Data Retention
We retain your information only as long as necessary to provide our services. Here's our retention policy:
- Account Data: Kept until you delete your account or request removal
- Uploaded Photos: Deleted within 7 days after processing
- Generated Headshots: Available for 30 days, then automatically deleted
- Payment Information: Retained as required by financial regulations
When you request account deletion, we will remove your personal information within 14 days, except where legal requirements mandate longer retention.
5. Your Privacy Rights
5.1. Your Data Rights
You own your data and have comprehensive rights regarding how we handle it:
- Access: Request a copy of all personal information we have about you
- Correction: Update or correct any inaccurate personal information
- Deletion: Request removal of some or all of your personal data
- Processing Restriction: Limit how we process your information
- Data Portability: Transfer your data to another service provider
5.2. Right to Object
You have the right to object to our processing of your personal information for marketing purposes. If you object, we will immediately stop processing your data for that purpose.
To exercise any of these rights, contact us at support@aiworkphoto.com
6. Communication Preferences
Beyond our core services, we offer optional communications like newsletters and service updates. You can opt out of these at any time through:
- Unsubscribe links in our emails
- Contacting our support team
Essential service communications (like order confirmations) cannot be disabled as they're necessary for our service.
7. Security Measures
We implement multiple layers of security to protect your data:
- Encryption: All data transmission uses TLS encryption
- Secure Storage: Data is stored on encrypted, secure servers
- Access Controls: Strict employee access controls and monitoring
- Regular Audits: Ongoing security assessments and updates
- Incident Response: Rapid response procedures for any security issues
While we implement industry-leading security measures, no system is 100% secure. We continuously monitor and improve our security practices.
8. Policy Updates
We may update this privacy policy to reflect changes in our practices or legal requirements. When significant changes occur:
- We'll notify you at least 14 days before changes take effect
- You'll receive notification via email and on our platform
- You can withdraw consent if you disagree with the new policy
Continued use of our service after the effective date constitutes acceptance of the updated policy.
9. Contact Information
For questions about this privacy policy, data protection concerns, or to exercise your privacy rights, contact us:
support@aiworkphoto.com
We respond to all privacy-related inquiries within 2 business days and will work with you to address any concerns promptly.
This privacy policy governs your use of AI WorkPhoto and reflects our commitment to protecting your privacy and data security.